How to Chose the Right Label Printer


How to Chose the Right Label Printer

There are lots of label printers out there, so figuring out what’s right for you can seem like a real minefield. Fear not, our handy guide will take you through the main points to consider when choosing the right label printer.

Contact us today for your label printer and software needs, and we’ll put together a cost-effective package that’s just right for you.

1. What Exactly Do You Need To Print?

Do you need images, text or barcodes, and will they be in one colour or several? You may need only one kind of label or a combination. Either way, the right label printer for you is definitely out there.

2. How Many Labels Do You Need and What Size Is Best?

Obviously, size is up to you, but be aware that some printers can accommodate a variety of sizes and types of labels, but others aren’t so versatile.

As for quantity, a desktop printer is perfect for small runs up to 1,000 labels a day. You’ll need something more sophisticated for bigger print runs. Whatever you chose, your printer must keep up with your requirements. You don’t want to hold up production because your label printer is too slow.

3. Where Will the Labels Be Used?

Temperature and light conditions are very important when selecting the correct print method. If exposed to extreme heat or cold your labels won’t last long if they haven’t been printed on the right paper with the correct ink.

The same applies if they’re likely to be affected by sunlight, chemicals, moisture or friction. The environment where the labels are used will have a big effect on their shelf life, so keep this in mind and buy your printer accordingly.

4. Print Resolution

The correct size of print head is essential. 200dpi (dots per square inch) is just right for barcodes and text, but for small graphics or 2D barcodes, a 300dpi print head is better. Tiny barcodes will need the fine resolution of a 600dpi print head.

Precision is vital for barcode printing. Unless the image is absolutely crisp and clear your barcode won’t scan, which isn’t very useful at all.

5. Types of Printers

Direct thermal printers have many plus points. The image is burnt directly onto heat sensitive label paper, straight from the print head. This is good for barcodes, images and text. No ribbon, ink or toner is needed so there are fewer moving parts to maintain. It’s a cost-effective and reliable method.

However, this does mean the print is sensitive to light and heat, so it can fade easily. It’s also susceptible to smudging, so think carefully about this option.

Thermal transfer printers provide more durable results. Heat is applied to the label via the transfer ribbon. The results are sharp and able to withstand more extreme temperatures and they’re more resistant to chemicals, scratching and moisture.

With more moving parts maintenance costs may be a little higher, but your labels will definitely be more robust.

6. Where Will You Use Your Label Printer?

Consider whether you’ll be keeping your printer in a fixed location or if your business requires a mobile device. Will it be wired or wireless, and should you connect it via USB, Ethernet or serial ports

7. Compatibility with In-House Systems

Don’t forget your printer software must be compatible with your business systems. That means you need the right drivers to enable everything to run smoothly.


There’s a lot to consider but help is at hand. At Tanto Labels, we’re well known for our friendly and knowledgeable customer service. We’ll guide you through the whole process.

Contact us today for your label printer and software needs, and we’ll put together a cost-effective package that’s just right for you.

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